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Running a business can be expensive. From the cost of supplies to employee wages, it’s easy for expenses to get out of hand quickly.

If you want your business to succeed in the long-term, then there are some steps that you need to take in order to control these costs and keep them under budget.

Let’s take a look at five ways that you can control your business costs so that they don’t destroy your bottom line.

Fixed vs Variable Expenses

Variable expenses are those that change depending on how much you sell or produce. Fixed expenses, meanwhile, remain constant no matter what happens with your business operations. Once you’ve identified which of your expenditures fall into each of these categories, you can start to take action.

Variable expenses should be monitored closely and kept as low as possible so that your business does not lose money when it sells a higher volume of products or services. Fixed costs will need to be covered by the revenues generated from sales, but if there isn’t enough income coming in then they may need to be cut.

#1 – Create a Realistic Budget

The use of a realistic budget is one way that you can control your business costs by eliminating unnecessary spending on items or services that don’t have much value for  your company.

Creating a budget is the first step towards controlling costs, but it’s important to remember that your business will likely need some wiggle room for emergencies and unforeseen costs.

Your budget should feel like a guide, not a prison warden.

#2 – Track Your Expenses

Once you’ve started to create a budget that you can work with, it is important for your business  to start tracking all of its expenses. This will give you an idea of where money is currently being spent and how much is left over in each category. If there are any costs that are unnecessary or don’t generate a good enough ROI, then you can start to eliminate them.

Tracking expenses will also help to provide a clear picture of how much money is being brought in from sales so that you can compare the two figures and see if there are any holes in your budget.

#3 – Zero-Based Budgeting

Zero-based budgeting is another way that you can control your business costs by eliminating unnecessary expenses. With this approach, every single expenditure must be “called out” and justified before it makes its way into the final budget plan for your company.

While zero-based budgeting takes a lot of time to implement, it does provide  businesses with a clear idea of where their money is going and what they must cut from the budget if there isn’t enough income coming in.

#4 – Downsizing Office Space

Another way for your business to cut costs is by downsizing its office space. This may mean moving into a smaller location or working from home instead of having an office that you rent out.

When you downsize, it might also be beneficial if most employees work remotely and only the core team meets up in person on certain days when necessary.

#5 – Cloud Accounting Software

One way to control your business costs is by implementing cloud accounting software like QuickBooks. This type of program will allow you to track all of the company’s income and expenses in real time, which can help you make better decisions about cutting back on certain areas or adding more money into others.

By using a platform like  QuickBooks, you can also take advantage of features like online invoicing and payment processing so that your business doesn’t have to spend extra money on these services separately.


Keeping your business costs low is a constant challenge, but it is one that you can overcome by making use of the methods outlined above.

It’s important to constantly keep your eye on the ball so that your business remains as profitable as possible, or hire an experienced professional who can help with this instead.